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Frequently Asked Questions

Taupua is a sentry bird. It is a provider, guardian and protector that watches over the flock while they are eating. For us the Taupua is to support, so we’re working with community organisations around Te Tairāwhiti so they can put the focus back on providing quality and consistent services for a healthy, active and connected Tairāwhiti. We support community organisations with financial management, administration and information management and communications, branding and marketing.

  • Financial management, including: assistance with end of year financial statements, Xero set up and reconciliation, monthly financial reporting, debtors & creditors, payroll services, GST and PAYE returns and filing, annual budgeting. 
  • Administration and information management, including: Charities & Incorporated Societies registration and filings, funding application assistance. 
  • Communications, marketing and branding, including: communications and marketing plans, and brand design. 

We don’t want to take up your precious time and have a limited capacity ourselves so want to work with groups who are ready to engage and get things up and running.

The initial orientation or discussion around needs can be anywhere from 30 minutes to an hour, and from there we will develop a workplan with timeframes that include your group’s requirements e.g. setting up Xero, transitioning Xero access so we can manage debtors and creditors, familiarising ourselves with current processes and getting to know your organisation or developing processes that will be the most helpful in the least amount of time.

Depending on the level of engagement and communication, this can take a week or up to a month. Our goal is to hand the reigns of financial management and admin services back to the organisation by training your personnel inhouse. However, we are also able to provide ongoing support.

We will add governance to our list of services once it has been established. We’re aiming for governance to be part of our core services. Letting us know your needs helps us to work out how best to tailor future support. 

Taupua Tairāwhiti gives organisations the capacity to invest into their organisation through service delivery, growing their membership base and club sustainability. Along with this, organisations also reported the following benefits: 

  • Improved financial security and sustainability
  • Increased time to plan to reach participants who face access barriers
  • More time to grow your membership base
  • Reduced burn-out and loss of sporting board members and leadership
  • Improved quality of service delivery including Health & Safety and legal compliance
  • Meeting the Charity Commission and funders financial reporting requirements
  • Strengthened governance and compliance
  • Money saved by charging wage-rates rather than contract-rates for services
  • Fostering partnerships and collaboration
  • Efficiencies created, sharing of best practices and automated systems

Professional fees can be expensive and unaffordable for many community groups that run a not-for-profit business model. Taupua Tairāwhiti aims to provide assistance to groups at a wage rate which can be up to 70% less expensive than professional fees.

Our services are calculated on a $60 an hour rate for bookkeeping and accounting services, and $100 an hour rate for project and specialised services.

*These amounts are accurate at March 2024 and based solely on current financial services being provided. 

You can still register your interest here . Even if an intake is in process, it will let us know that you’re interested in being part of Taupua Tairāwhiti in the future. If you would like to talk more about whether you need assistance call 06 868 9943 or email [email protected]

Great! You can register your interest here.

We take on new organisations throughout the year and will also do a ‘Call for Registrations’ at certain times to ensure everyone has the chance to access our services. 

Sit back and relax! We will let you know that we have received your application and when our next intake is. Our panel will then deliberate on all the applicants who registered, and an announcement will be made of the successful applicants. Most of the time all applicants are successful, but we stagger onboarding groups to ensure we have capacity.